General Property Information Assets

Ownership

  • Asbuilt Drawings
  • Building Owners Manual
  • Land Registry
  • Mortgage Deeds
  • Planning Permissions and Conditions
  • Right of Way and Easements
  • Specialist maintenance guides
  • Title Deeds
  • Transactions
  • Warranties and Indemnities

Landlord & Tenant

  • Assignment Deeds
  • Deeds of Approval
  • Dilapidations Claims / Scott Schedules
  • Insurance Certificates and Schedules
  • Lease Plans
  • Leases ( head & sub-leases)
  • Memoranda (rent reviews, etc)
  • Negotiation files
  • Schedules of Condition
  • Tenancy Schedule and Details

Property Management

  • Accounts and Financial Records
  • Asbuilt Drawings ( and amendments)
  • Asset Register (plant and equipment)
  • Budgets and Financial Planning
  • Building Management Systems Data
  • Emergency and Contingency Plans
  • EPC’s (Energy Performance Certificates)
  • H&S (Health and Safety) Registers
  • Insurance Certificates
  • Operating Manuals
  • Operational HR Management
  • Planned maintenance schedules and reports
  • Plant and equipment life cycle data
  • Service charge allocation
  • Service charge expenditure reports
  • Specification for works
  • Work permits

Construction/PM

  • Asbuilt Drawings
  • Building Certificates
  • Contract Documentation
  • CRM
  • Health and Safety Information
  • M&E data
  • Maintenance
  • O&M Documentation   
  • Photos/videos
  • Practical Completion Certificates
  • Project Directory
  • Project Log Book
  • Project Plans
  • Snagging Lists
  • Statutory Certificates
  • Task Allocation & Tracking
  • Warranties & Indemnities

Facilities Management

  • Access control and visitor access
  • Budges and Financial Reports
  • Car Parking Allocation and charging
  • Cashless Vending Data
  • CCTV Captured Data
  • Charge Back & Cost Attribution
  • Emergency and Contingency Plans
  • Fixtures and fittings schedules
  • Health and Safety Registers
  • Help Desk trend reports
  • Key performance indicators and reports
  • Landlord and Statutory Authority details   
  • Move Management and tracking
  • Occupiers Manuals
  • Operational HR Management
  • Parts and spares inventory control
  • Physical asset moves and tracking
  • Physical asset register
  • Policies and Procedures
  • Procurement and Purchasing
  • Security Passes Register and Control   
  • Service Level Agreements
  • Service Plans and Workplace Allocation
  • Statutory Certificates
  • Supplier Contract Information
  • Suppliers Directory
  • Tender Process